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Minutes of LIRG Committee Meeting | |||
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LIRG Committee
Meeting (No 97) 27 March 2002 1. Present Linda Banwell, Noeleen Cookman (Minutes), Alan Cooper (LA), Eric Davies (Chair), Juliet Eve, Elizabeth Gadd (LIRN Editor), Clare Nankivell, Philip Payne, John Sumsion, Isobel Thompson, Emma Turner (Reviews Editor), Maurice Wakeham. 2. Apologies Biddy Fisher, Liz Hart, Shelagh Levett (SCL), Brendan Loughridge (BAILER), Maxine Melling (SCONUL), Carolynn Rankin. 3. Minutes of the Previous Meeting Minutes of the previous meeting were agreed with the following amendments:
4. Matters arising BF has now written to Sue Howley, Resource, concerning the matter of Resource representation on the LIRG Committee. 5. Committee membership for 2002 Biddy Fisher, Juliet Eve, Clare Nankivell and Maurice Wakeham were due for re-election.� Biddy, Juliet and Clare sought re-election and were duly re-elected.� Maurice did not stand for re-election.� Linda Banwell and Eddie Halpin received nominations, and they were elected onto the Committee for 2002-04. The 2002-03 LIRG Committee: Biddy Fisher (Chair) The Committee thanked Maurice for all his support and hard work while on the Committee. 6. LIRG and CILIP BF has not had an opportunity to meet up with representatives of CILIP to progress actions further.� However, all members of LIRG have now been sent signature forms as the start of gathering the 250 signatures needed to sign the petition.� The latest number returned at the date of the meeting was 67, of which 5 were ineligible as they were not LA members.� The Committee needs to encourage as many people as possible to return signed forms. JED spoke to Sue Brown who offered the LA/CILIP's help to gather the required number of signatures.� They can do so by leaving forms at various events. When encouraging colleagues to sign, please remember they need to be LA/CILIP members. It is now certain that existing LIRG finances will be ring-fenced. With regard to members who are not members of CILIP, it appears it will be possible to have affiliated members, and it will be up to the Committee to decide what membership fees to charge.� The Committee will have to check if affiliated members will be eligible to hold office. ACTION: JED to send an electronic copy of the form to the Committee who can then encourage colleagues to sign and return the forms to Jo Horsfall. AC to mount notice and form on website JED to send notice to mailing lists - LIS-LIG and LIS-LINK encouraging people to print form off our website, sign and send back to LIRG BF check if affiliated members would be eligible to hold office 7. Events AGM - the agenda for the AGM was discussed.� In addition the Committee discussed the fact that we have a mandate from the membership to explore the possibility of LIRG becoming a SIG of CILIP.� The Committee would seek in the afternoon's AGM approval for the course of action outlines in the letter to members dated February 2002 by BF.� This in effect means once negotiations are completed we will have to have an EGM for members to cast their vote for becoming a SIG. The Committee agreed to ask the members at the AGM to agree the following resolution: " In recognition that the aims of the Library and Information Research Group (LIRG) will be furthered by becoming a Special Interest Group (SIG) of the Chartered Institute of Library and Information Professionals (CILIP), the LIRG Committee are instructed to proceed with arrangements and negotiations with a view to LIRG becoming a SIG by April 2003 or as soon as is practical thereafter." Seminar on cross-sectoral issues of electronic services impact assessment - to be held in collaboration with SCONUL.� Still waiting to hear if SCONUL will endorse the event.� Angela Connyers, Advisory Committee on Performance indicators would be the main point of contact.� The Committee indicated a wish to go ahead with a view of holding the event in the Autumn.� ACTION: PP, LH, JED Evidenced Based Web Development - Suzzette Keith from Middlesex University has been talking on this issue.� There is now increased activity in this area.� Although MW is leaving the Committee, he is still willing to be involved in this event.� ACTION: AC, MW AGM 2003 - The Committee were urged to consider keynote speakers.� The Committee also considered a presence at Umbrella 2003 in Manchester.� A presence at Umbrella would help to raise the Group's profile.� It was felt that it was not necessarily desirable to take up all the 6/8 slots that would be allocated, but limit the number in order to gain maximum exposure with high quality, well attended sessions.� For the keynote speaker, it was suggested would need to be a high profile individual who can talk about the relevance and importance of turning research into practice.� Suggested names included: Martin Molloy, Chris Batt, Margaret Haines, Bob McKee (on the LA research mapping), David Lightfoot, Veronica Fraser, Geoff Ford.� The Committee also suggested a showcase session to demonstrate how empirical evidence contributes to the development of strategy.� ACTION: CN and JE 8. LIRN LIRN issue 82 is due out after Easter. LIRN 83 has a deadline of 30th June LIRN 84 will be a special issue on digital preservation and be edited by guest editor, Adrianne Muir. EG was contacted by the BL to say they will be phasing out their printing and distribution.� EG will begin to look into finding a new printer and distributor.� She asked if JE could give her a breakdown of all the current LIRN costs.� An important point was raised, that if/when we become a SIG, it would be useful to explore printing and distribution costs with CILIP, as they do so for many of their SIGs.� AC will pass the details of the printer to EG.� The Committee discussed the issue of a name change regarding LIRN, which the editorial board were in favour of.� It was agreed that the new name for Library and Information Research News would change to Library and Information Research.� This change would take effect from issue 85.� This would coincide with a Group newsletter.� However to ensure the timescales match, further discussions will be needed with Sue Brown.� The Committee discussed the modified Copyright statement - and it was agreed to. ACTION: ED, JE, AC 9. Treasure's Report It was noted that the Annual Accounts submitted to the AGM have been audited.� JE pointed out the trend that personal subscriptions are declining year on year.� However, in the 2001-02 financial year, the income received from events was very good, and substantially contributed to the healthy state of the finances.� It was also pointed out that for 2001-02 the income from personal subscriptions was not sufficient to cover the production of LIRN.� The Committee will have to ensure they have an event each year to supplement the income, as they did for 2001-02 which increased our reserves.� Committee expenses were quite high for this financial year, but this was due to extra meetings being held and an expanded Committee. The Committee agreed that:
10. Web Pages Report AC checked that all could access the LIRG web pages, he also checked that the search engines directed people to the new web address. At the moment there is a small problem with the CILIP search engine, but this is being resolved.� It was agreed that AC would update the site, however members of the Committee would be responsible to send amendments to AC.� The revised table of individual committee member responsibilities is attached. ACTION: ����� All to look at web pages and send updates/ amendments to AC electronically AC to input the contents pages of past copies of LIRN on the website The possible format of LIRN on the web to be discussed at the next committee meeting - EG/AC/All 11. Awards and Prizes We received a good number of submissions for the PG Student Prize, 7 in total.� It was agreed that JED and IT would judge with CN adjudicating. ACTION: JED and IT judge PG dissertations with an aim to return results by July/Aug 2002 12. Publicity Report There was no publicity report for this committee meeting. 13. AOB It was noted that although David Haynes is now Head of CILIP Consulting - the proposal agreed by LIRG for DHA and IMA to run the Research Methods Course has been ring fenced, and will go ahead as agreed. AC to discover the position of access to JIS and JOLIS over the web. 14. Dates of Future Meetings 26th June 2002 - SCONUL Offices, London.� To start at 10.15 am. 6th November 2002 - UCE, Birmingham The Committee needs to consider a date for the EGM as soon as possible.
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